Changing the registered office address of a company involves several steps to ensure compliance with legal requirements. Initially, the company must hold a board meeting to pass a resolution approving the change. Depending on the nature of the change, such as moving within the same city or to a different state, additional approvals may be required. For instance, shifting the office within the same city or state generally requires approval from the board and shareholders. However, moving to a different state necessitates approval from the Regional Director.

Subsequently, the company must file Form INC-22 with the Registrar of Companies within 30 days of the resolution. This form includes the new address, proof of address, and a copy of the board resolution. If the move is to a different state, Form MGT-14 must also be filed, and a special resolution is required. Ensuring proper documentation and timely filings is crucial to avoid legal complications and maintain smooth business operations.